The cloud has come a long way in the last few years. One of the ways it has improved, though not fast enough in my opinion, is storage allocation or quotas. Cloud storage providers have struggled with how to offer increasing amounts of storage in a way that is financially viable for them. The 1 TB package I could buy from Dropbox, OneDrive, or Google Drive 3 years ago is the same today, despite the fact that physical storage itself is cheaper, and storage needs and cloud storage reliance have increased.
I am happy to report that in one area, Microsoft is getting it right. Very right. Before Friday your Office 365 tenant got 1 TB of storage, plus .5 GB for each user license. This was storage you could assign to any of your SharePoint Online site collections outside of OneDrive for Business. If you had 25 user licenses you had 1012.5 GB of storage in your tenant, 12.5 GB from your licenses (25 x 0.5 GB) and the 1 TB each tenant gets. Each user also gets 1 TB in their personal OneDrive, but that’s a different pool of storage. On April 27th, 2018, in the blog post Increase in SharePoint Online storage allocation, Aaron Rimmer the Product Marketing Group Manager for OneDrive at Microsoft, outlined the changes to SharePoint Online’s storage allocation. Starting on July 1st, 2018, every Office 365 tenant (except kiosk and F1 tenants) will still get their initial 1 TB, but they will also get a staggering 10 GB of storage for each licensed user. That’s a 20x increase! Now, that 25 user tenant would have 1500 GB of storage, up from the current 1012.5 GB.
As someone that is a happy Office 365 Administrator what do you need to do to take advantage of this storage windfall? Two things, first send me $5 via PayPal. Okay, maybe not that. The second step, well, you’re already doing the second step. Do nothing. Microsoft will start rolling this out July 1st, 2018, and they plan to have the roll out completed by August 1st, 2018. Your only job now is to sit back, relax, and start planning on how you’re going to take advantage of all of that storage you’re going to be getting. May I suggest more funny cat videos?